Privacy Policy

Last Updated: 1 March 2025

1. Introduction

Welcome to Teacher Tools, an online service provided by KubikJonesDigital ("we," "us," or "our"). We are committed to protecting your privacy and ensuring your personal data is handled responsibly. This Privacy Policy explains how we collect, use, store, and protect your information when you use Teacher Tools at ttools.co.uk ("the Service"). By using the Service, you agree to this policy.

Privacy Policy

Last Updated: 1 March 2025

1. Introduction

2. Who We Are

KubikJonesDigital is the data controller responsible for your personal data. Contact us at:

Email: henry@kubikjonesdigital.com

We are in the process of registering as a legal entity in the UK and comply with UK data protection laws.

3. Data We Collect

We collect the following types of personal data:

Identity Data: Name, email address (e.g., when you sign up for a subscription).
Financial Data: Payment information (processed via Stripe—card details not stored by us).
Usage Data: Interactions with Teacher Tools (e.g., chat queries, WAGOLL downloads)—anonymized where possible.
Technical Data: IP address, browser type, device info (via cookies/analytics).

We do not collect sensitive data (e.g., race, religion) unless voluntarily provided in chat queries, which we process only to deliver the Service.

4. How We Collect Your Data

Directly: When you sign up, subscribe (£2.99 Standard, £7.99 Premium, £99.99 School), or use Teacher Chat.
Automatically: Via cookies and analytics (e.g., page visits)—see Section 8.
Third Parties: Stripe (payment processing), OpenAI (AI chat processing).

5. How We Use Your Data

We use your data to:

Provide the Service: Deliver AI tools (e.g., WAGOLLs, Teacher Chat)—legal basis: contract.
Process Payments: Manage subscriptions via Stripe—legal basis: contract.
Improve the Service: Analyze usage (e.g., popular features)—legal basis: legitimate interests.
Contact You: Send subscription confirmations, updates—legal basis: contract, legitimate interests.
Comply with Law: Meet legal obligations (e.g., tax records)—legal basis: legal obligation.

6. How We Share Your Data

We share data only with:

Stripe: Payment processing—see Stripe’s Privacy Policy.
OpenAI: Teacher Chat queries—processed via Assistants API—see OpenAI’s Privacy Policy.
Legal Authorities: If required by UK law (e.g., HMRC, ICO).

We do not sell your data. Third-party providers are GDPR-compliant—data stays in the UK/EU or equivalent regions.

7. Data Storage & Security

- Location: Hosted on Forge (UK servers)—payment data with Stripe—chat queries with OpenAI (US, GDPR-compliant). - Security: Encrypted (HTTPS)—Laravel database (MySQL)—access controls—regular updates. - Retention: Account data kept while active—deleted 30 days post-cancellation—usage data anonymized after 12 months—legal records (e.g., payments) 6 years (UK tax law).

8. Cookies

We use cookies to:

Essential: Session management (e.g., login)—no consent needed.
Analytics: Track usage (e.g., page views)—optional, via consent banner.

Manage preferences via our cookie banner—details in our Cookie Policy (optional—add later).

9. Your Data Rights

Under UK GDPR, you can:

Access, correct, delete your data.
Restrict or object to processing.
Withdraw consent (e.g., cookies).
Request data portability.

Email henry@kubikjonesdigital.com—we’ll respond within 30 days. Complaints? Contact the ICO (ico.org.uk).

10. Third-Party Links

Links to Stripe, OpenAI, etc., have their own policies—we’re not responsible for their practices.

11. Changes to This Policy

Updates posted here—significant changes emailed (e.g., post-Assistants API, Mar 2025). Check back regularly.

12. Contact Us

For questions, reach us at henry@kubikjonesdigital.com